This can be a huge benefit for small business owners who don’t have the luxury of having an in-house payroll specialist and accountant. With each of these plans, you have the option to get either one month free or a 50% discount for the first three months of service. You can also add QuickBooks Online accounting software for between $25 and $150 per month. Opting for a plan with accounting software also gives you the ability to track income and expenses, maximize tax deductions, run reports and send estimates.

Step-by-step tutorials show you how to create invoices, record expenses, and more. Pro 2021 includes more automation to save time and boost productivity. Includes 1-year prepaid Payroll Enhanced subscription. Easily pay employees2 , file taxes3 , and get instant W-2s at year end4 . QuickBooks Desktop Enhanced Payroll has the same in-depth tools as Basic Payroll that guide customers through the setting up of new employees and paying employees.

With wholesale pricing, your firm has the freedom it needs to expand. The more clients you add, the lower the monthly rate. Makes offering client payroll easy, profitable, and convenient. TSheets by QuickBooks Automated mobile time sheets to help clients simplify payroll. If you have Assisted Payroll, our onboarding experts will assist in activating your payroll subscription and payroll setup. You can pay both regular employees and independent contractors with QuickBooks Desktop Payroll. The federal government requires every person or company paying wages to have an Employer Identification Number .

QuickBooks Online Payroll is a payroll software that allows you to calculate payroll, pay your employees, and prepare and file your business taxes. Keep in mind that it’s not the same as the QuickBooks Desktop Payroll software. QuickBooks Online Payroll, as you might expect, can work directly with a QuickBooks subscription—and QuickBooks offers bundled plans for these two services together. You can, however, also purchase QuickBooks Payroll separately and use it without the QuickBooks Online accounting software. As part of this process, QuickBooks Payroll will automatically calculate your employee paychecks, as well as payroll taxes. Additionally, you can set up your employee information online and you have the ability to run payroll an unlimited number of times as part of your plan.

Pro and Premier customers may download data from participating banks until May 2024. This date does not apply to Pro Plus, Premier Plus or Enterprise customers. Online services vary by participating financial institutions or other parties and may be subject to application approval, additional terms, conditions and fees. Direct deposit to W-2s employees is free, but additional fees may apply for direct deposit to 1099 vendors. Payroll Status for Direct Deposit Enabled customers is only available when Direct Deposit feature is used. Active subscription required, additional terms, conditions and fees may apply.

The monthly plans range from $29 – $109/month plus $2/month per employee. You can learn more about these prices on the QuickBooks website. If you are buying the disc from a reseller rather than Intuit directly, the pricing may vary and you’ll need to read the fine print on that particular deal.

quickbooks pro payroll

Patriot Payroll can directly integrate with Patriot’s accounting platform, as well as with third-party accounting providers. If you’re looking for similar functionality to QuickBooks Payroll at a lower cost with more add-on options, Patriot is an alternative to consider.

How We Evaluated Quickbooks Desktop Payroll Plans

QuickBooks Payroll will work with an existing QuickBooks version or it can be purchased as a stand-alone product. Since QuickBooks Payroll is greatly dependent on the QuickBooks suite of products, there might be another option that gives you more functionality at a reasonable cost. Therefore, definitely explore the ins and outs of all your payroll software options, especially available free trials, to get a better sense of which will truly meet your business needs.

Most of the services we examined offered this guarantee to all customers. The system is also accessible via a mobile app for iOS and Android devices. With the app, administrators can run payroll, pay taxes and view company payroll history. Employees can log in to the online system on either a web browser or the mobile app to view their paystubs, pay history and paid-time-off accruals.

Moreover, for comparison’s sake, Patriot also offers you add-on capabilities for theirHR software and time and attendance tools at very low additional fees. One of the most well-known accounting software platforms on the market, QuickBooks, services business owners in many different ways. In addition to their robust accounting solutions, QuickBooks also offers payroll services to help make payroll an easier task for business owners. Paying your employees is one of the most important parts of HR for your small business and QuickBooks might seem like a logical choice for your payroll needs.

This offer can’t be combined with any other QuickBooks offers. To cancel your subscription at any time go to Account & Settings in QuickBooks and select Cancel. Your cancellation will become effective at the end of the monthly billing period. You will not receive a prorated refund; your access and subscription benefits will continue for the remainder of the billing period. Offer cannot be combined with any other Intuit offer. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

QuickBooks Online Payroll Core does not offer local tax payments and filings. Automatic filings for state new hire paperwork available in QuickBooks Online Payroll Premium and Elite only. Approve payroll when you’re ready, access integrated employee services, and manage everything in one place. Each time we reached out by phone, a representative immediately answered our call. With some of the other large payroll services we considered, we had to wait on hold for lengthy periods before someone was available to speak with us. You can reach QuickBooks Payroll representatives by phone and email Monday through Friday between 9 a.m.

However, one customer says QuickBooks Desktop Payroll cannot properly handle state payroll deductions for employees who work in different states. Several customers report that Enhanced Payroll did not pay payroll taxes, even though money was withdrawn from the business’s bank account. QuickBooks Desktop Full Service payroll is ideal for the small business owner that prefers to outsource payroll to a payroll expert.

Quickbooks Desktop Assisted Full Service Payroll Customer Reviews

HR Support Center available only to QuickBooks Online Premium and Elite subscriptions. HR Advisor support only available in QuickBooks Online Payroll Elite. HR support is not available to accountants who are calling on behalf of their clients. Once you provide accurate, up-to-date information, we’ll handle the rest.

quickbooks pro payroll

You can also pay tax deposits electronically with the Enhanced version. At Fundera, Randa specializes in reviewing small business products, software, and services. Therefore, if you’re truly looking for a payroll and HR software in one platform, there are definitely more comprehensive (and cost-effective) options to consider. Perhaps the greatest advantage of using QuickBooks Payroll is its relationship to the QuickBooks Online accounting software. If you already use QuickBooks Online, all you have to do to start automating your payroll process is to add either of the QuickBooks Payroll plans to your existing subscription.

Time Tracking

Nearly 75% of employees prefer to be paid via direct deposit.† With QuickBooks, you choose the fit for your business needs. Just enter your hours in QuickBooks, review, and approve your payroll and pay your employees. Now that you have seen an overview of each of the different QB Payroll options, you should be able to make a decision as to which one is best for your company. If you still want to evaluate each version, you can take advantage of Intuit’s free 30-day payroll trial period. As we previously mentioned, the main difference between the three QuickBooks Payroll plans is theextent of your features.

quickbooks pro payroll

Furthermore, when you use any of these QuickBooks products, there’s no contract or commitment. You can switch plans or cancel at any time without being charged a cancellation fee. The point of using payroll software is that it should help you pay your employees quickly and easily, saving you time—and hopefully money—in the long run. But is QuickBooks Online Payroll the right software for your business? This QuickBooks Payroll review will break down the features, pricing, advantages, and disadvantages of using this payroll service. We’ll also discuss top alternatives to QuickBooks Payroll, so you can make an informed decision about what’s best for your needs. Stay on top of invoices, manage expenses, get reliable reports for tax time and import your data from a spreadsheet1 .

Best Payroll Software For Small Businesses

This was a difference from what we experienced with many other payroll providers we contacted. The easy-to-use platform is clearly labeled and simple to navigate. Running payroll starts by selecting the employees to pay. For hourly employees, you enter the number of regular, bonus, overtime and vacation hours they worked during that pay period. Salaried employees already have their pay rates saved. Other services include health benefits by SimplyInsured and retirement plans offered by Guideline.

At Fundera, Randa specializes in reviewing small business products, software, and services.

You also have the option to print checks from your office.

QuickBooks Payroll has a wide range of beneficial features.

Therefore, if you don’t use QuickBooks as your accounting software, you would have to manually move and monitor data between your accounting and payroll platforms.

Pro and Premier customers may download data from participating banks until May 2024.

Data access is subject to cellular/internet provider network availability and occasional downtime due to system and server maintenance and events beyond your control. This QB Payroll version is best for businesses that simply need to create paychecks, send direct deposits, and calculate payroll taxes. This is a great option for those companies/businesses that are willing to prepare and remit their own payroll tax forms. QuickBooks is one of the most popular accounting software options out there and has been serving small business owners for decades. It’s a tried-and-true software and this familiarity extends to their payroll offering. QuickBooks Payroll, by all accounts, is relatively straightforward and easy to use. Just like QuickBooks itself, this software is made to be used by anyone, regardless of their knowledge or background.

Quickbooks Desktop Full Service Payroll

If you use both QuickBooks Payroll and QuickBooks Online accounting software, you’ll be able to sync your data between the two platforms. It’s important to note, then, that QuickBooks Payroll does not offer third-party integrations outside the QuickBooks suite. This means if you use another accounting software, you will have to manually input or move your data between platforms.

Running payroll can be a tedious task that requires a significant time investment. As running payroll includes making sure your company is set up for payroll taxes, properly recording all of your employee’s tax information, and staying on top of paydays, automating some of these tasks can save your valuable time and improve payroll management. If you count yourself among the millions of QuickBooks Desktop users worldwide, you’ve likely been eyeing QuickBooks Desktop Payroll as a simple solution to your payroll automation problem.

As a current user, the shift makes sense. Not only can you keep your data within a single platform, but you’re also already familiar with how QuickBooks works. That said, before investing in a QuickBooks Desktop Payroll software add-on, you’ll want to ensure that the subscription offers the most bang for your buck. Whichever QuickBooks Desktop Payroll price plan you choose should provide your business with all the features and tools you need at a rate your business can afford.

This post will cover the cost and features of each QuickBooks Desktop Payroll plan and guide you through how to choose which plan is right for your business.

Need payroll for QuickBooks Online instead? No problem, we’ve got you covered with our complete Intuit QuickBooks Online Payroll review.

Try A Top Pick For Payroll

ADP Payroll

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We like ADP Payroll for its advanced employee management, strong payroll features, and great customer support. Get three months free when you sign up through our links. Get Started.

Table of Contents [show]

How Much Does QuickBooks Desktop Payroll Cost?

QuickBooks Desktop Payroll plans range from $50-$109 a month depending on the plan you choose. QuickBooks Desktop offers two payroll plans: Enhanced and Assisted. Each option varies by features, automations, and price.

QuickBooks Payroll Plans & Pricing

Looking into purchasing QuickBooks Desktop Payroll? First, there are some things you should know. Every QuickBooks Desktop payroll option is compatible with QuickBooks Desktop Pro, QuickBooks Desktop Premier, and QuickBooks Desktop Enterprise. (If you use the Gold or Platinum version of QuickBooks Enterprise, payroll is already included in your subscription). Unfortunately, QuickBooks Desktop Payroll is not supported for QuickBooks Mac.

If you have compatible QuickBooks versions and the right systems to run it, you can proceed with your QuickBooks Desktop Payroll purchase. Here’s a look at QuickBooks Payroll plans and pricing for desktop.

QuickBooks Enhanced Payroll

QuickBooks Enhanced Payroll costs $50/month +$2/month per employee (though Intuit usually offers a discount for QuickBooks payroll). Enhanced payroll is QuickBooks Desktop’s do-it-yourself payroll option. You can process your payroll and file your taxes directly through QuickBooks.

Enhanced Payroll includes:

Free tax forms

Payroll support

Instant paychecks

Free direct deposit

Pay W-2 employees

Pay 1099 employees

E-filing and printing for W-2’s

QuickBooks Assisted Payroll

QuickBooks Assisted Payroll costs $109/month + $2/month per employee (though Intuit usually offers a discount for QuickBooks payroll). This plan is aptly named, as QuickBooks processes your payroll for you and automatically files your payroll taxes. QuickBooks Desktop Assisted handles the payroll set up for you as well.

Full-Service Payroll includes:

Instant paychecks

Pay W-2 employees

Pay 1099 employees

Free direct deposit

Automatic tax filing

Automatic tax deductions

Free tax forms

No tax penalties

Assisted payroll setup

Payroll support

With this plan, all you have to do is make sure your employee’s hours are entered into QuickBooks and the rest is taken care of for you.

Which QuickBooks Payroll Plan Is Right For Me?

When it comes to choosing the best QuickBooks Desktop Payroll plan, it ultimately comes down to how much you can afford and how much work you want to do personally.

To help you determine which QuickBooks payroll plan is best, here’s a side-by-side comparison of the two QuickBooks payroll plans:

If you are comfortable running payroll and handling taxes yourself, the Enhanced plan might be best. If you don’t feel good about running payroll yourself or don’t have enough time to do so, the Assisted plan might be a better choice.

Make sure to check your budget and see which payroll plan you can afford as well.

If you’re looking for more information and want to learn more about how to run payroll, check out our post: The Complete Guide To Small Business Payroll.

Where To Buy QuickBooks Payroll

There are a few ways to purchase QuickBooks Desktop Payroll: on Intuit’s site or through one of QuickBooks’ resellers.

Office supply stores, like Staples or Office Max, often sell the software. Retail stores like Walmart and Best Buy — and even online giants like Amazon — also carry QuickBooks Payroll software. Often, the software is bundled with the purchase of QuickBooks Desktop Pro, QuickBooks Desktop Premier, or QuickBooks Desktop Enterprise.

If you are a QuickBooks Enterprise Gold, Platinum, or Diamond user, then your QuickBooks subscription already comes with payroll support.

Getting Started With QuickBooks Desktop Payroll

Now that you know what each payroll plan is capable of and exactly how much each plan costs, you can make an informed decision on which QuickBooks payroll plan is right for you. If you still aren’t sure, take advantage of the free 30-day payroll trial to see if QB payroll is right for your business.

If you do decide to use QuickBooks, be sure to check out our QuickBooks Desktop Pro 101 series to learn how to set up QuickBooks payroll, run payroll, use direct deposit, and more. Here are a few standout resources from the QuickBooks Desktop Pro 101 series to get you started.

QuickBooks Desktop Payroll: Enhanced vs Assisted vs Full-service

Charlette Beasley

REVIEWED BY: Charlette Beasley

Charlette has over 10 years of experience in accounting and finance and 2 years of partnering with HR leaders on freelance projects. She uses this extensive experience to answer your questions about payroll.

WRITTEN BY: Robie Ann Ferrer

PUBLISHED DECEMBER 29, 2021

Robie has more than five years of content writing experience and specializes in writing about payroll and human resources software for small businesses.

This article is part of a larger series on Payroll Services.

Table of Contents

1QuickBooks Desktop Payroll at a Glance

2Which Version Is Better?

3When to Use an Alternative

4Pricing

5Features

6Ease of Use & Customer Support

7User Reviews

8How We Evaluated

9Bottom Line

There are small business owners who prefer systems that are installed directly on computers rather than web-based systems. To cater to their software needs, Intuit QuickBooks has desktop versions of its accounting and payroll solutions. QuickBooks Desktop Payroll offers three options: Enhanced Payroll, Assisted Payroll, and Assisted Payroll plus QuickBooks Enterprise Diamond (its full-service package).

Enhanced Payroll: Best for QuickBooks Desktop users with a handful of employees that handle payroll tax payments and filings themselves to save money.

Assisted Payroll: Best for QuickBooks Desktop users wanting automated tax filings.

Assisted Payroll plus QuickBooks Enterprise Diamond: Best for QuickBooks Desktop users that want a full business management software package—from accounting and inventory management to time tracking and payroll.

QuickBooks Desktop Payroll: Which Version Is Better?

While all three options offer efficient payroll tools, we recommend QuickBooks Assisted Payroll as it comes with payroll tax filing services. It is optimal for small business owners who want to outsource payroll tax administration since QuickBooks will handle all of your tax payment and tax form submission needs, including year-end reporting. It even comes with a tax penalty guarantee: QuickBooks will pay any late filing penalties—if you provided the correct information on time and have sufficient funds in your account to pay taxes.

While Assisted Payroll is pricier than the Enhanced Payroll option ($109 monthly plus $2 per employee, per paycheck vs $50 plus $2 per employee monthly), the former takes the stress away from having to worry about filing payroll taxes yourself. This enables you to focus more on building your business and less on day-to-day payroll administration tasks.

Visit QuickBooks Desktop Assisted Payroll

When to Use QuickBooks Desktop Enhanced Payroll

QuickBooks Desktop Enhanced Payroll is best for small business owners with fewer than 50 employees—ideally no more than a handful or so—that have simple tax filing needs. It allows you to process payroll in-house for less than half the cost of QuickBooks Desktop Assisted Payroll. Enhanced Payroll also makes it easy to calculate paychecks, print checks, and submit direct deposit payments. While you have to remit tax payments and submit tax forms yourself, the software has e-payment and e-filing capabilities to help streamline the entire process.

Visit QuickBooks Desktop Enhanced Payroll

When to Use QuickBooks’ Full-service Package

If you want to improve business productivity and don’t have a limited budget, this package provides you with the essential tools you need to streamline several key processes. Aside from payroll, you are granted access to QuickBooks Enterprise Diamond, which includes a suite of integrated solutions for managing accounting, invoicing, job costings, inventory, and employee attendance. It also comes with all of the features included in QuickBooks Payroll Enhanced but with payroll tax filing services.

Visit Assisted Payroll plus QuickBooks Enterprise Diamond

When to Use an Alternative to QuickBooks Desktop Payroll

QuickBooks Desktop accounting software users have other options for handling payroll. If you’re looking for an alternative to QuickBooks Desktop Payroll and want cloud-based tools, we recommend QuickBooks Online Payroll. All of its plans are full-service, meaning they come with automatic payroll calculations, including payroll tax filings and year-end reporting. The software is also easy to set up and has fast direct deposit options (such as next- and same-day payments).

Visit QuickBooks Online Payroll

QuickBooks Desktop Payroll: Pricing

QuickBooks Desktop Payroll has three options with monthly base fees that range from $50 to more than $300. You also have to pay per-employee fees that cost anywhere from $1 to $5 either on a monthly or per paycheck basis.

Enhanced Payroll: $50 plus $2 per employee monthly

Assisted Payroll: $109 per month plus $2 per employee, per paycheck

Full-service: Starts at $301.50 plus $1 per employee monthly (for Assisted Payroll; max of four pay runs for each month) and $5 per employee monthly (for QuickBooks Time)

Enhanced Payroll is the more affordable option—provided you’re OK with DIY payroll tax e-payments and e-filings. If you have a slightly bigger budget, consider the Assisted Payroll tier as it includes 24/7 priority support and payroll tax filing services. Its full-service package may be the most expensive of the three plans but it bundles payroll with business productivity tools like accounting and inventory management.

Aside from monthly fees, a one-time setup cost of $49 will be charged to those who will get its Assisted Payroll and full-service packages. While these two options include automatic payroll tax filings, note that the service isn’t available in Wyoming and Indiana. If your business is located in these two states and you’re willing to switch to a cloud-based system, we recommend QuickBooks Online Payroll as it doesn’t have state tax filing restrictions.

Employee payments via direct deposits are free and you can use QuickBooks Desktop Payroll to print paychecks, but the paper check stocks cost extra. You do have the option to manually prepare checks, but you have to input the check number into QuickBooks for tracking.

Plan Discounts

Money-back Guarantee

QuickBooks typically has discounted pricing for its various solutions, including the desktop version of its payroll software. You can check its website from time to time to see its latest promotions on offer. As of this writing, new QuickBooks Desktop Payroll users can save up to 40% or 70% off of base monthly fees, depending on the option selected.

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